Introduction

Hollywood Bowl Group (referred to as “HWBG”, “Hollywood Bowl”, “We”, “Our” or “Us”), is committed to protecting the privacy and security of your personal information.

You have been directed to, or otherwise sent a copy of this privacy notice because you are applying for work with us (whether as an directly as an employee, or as a contractor or temporary worker through a third party). This notice makes you aware of how and why your personal data will be used, namely for the purposes of the recruitment exercise, and how long it will usually be retained for. It provides you with certain information that must be provided under the Data Protection Legislation.

Canada

Splitsville collects data from job applicants for the purpose of screening candidates for open roles. Your Personal Information, such as name, address, education, work history, references, training and qualifications as well as applicant information may be used to make hiring decisions, as well as for training, development, promotions, payroll and benefits administration and to comply with applicable laws. 

Should you be hired, relevant portions of your personal Information will be used to create and maintain your employment records, as well as any disclosure required to outside third parties such as payroll and benefits providers. By providing applicant information, you agree that we may contact the employers, organizations, schools, professional associations provided by you, to verify the accuracy of such information.

Other Uses:

Splitsville uses the resume or job application provided for the sole purpose of evaluating candidates' suitability for open roles, as described above.

Your provided information can also be used when conducting, operating, administering, and otherwise managing our business, to satisfy legal, regulatory, security, audit, financial and processing requirements, or as otherwise permitted or required by law, while adhering to all applicable provincial privacy legislation.

We transfer personal data to our partners in the UK, which is recognized by the UK government as providing an adequate level of data protection. This transfer is necessary to provide our services and perform our contractual obligations. We have implemented appropriate safeguards, including standard contractual clauses, to ensure that your data is protected. You have the right to access, correct, or delete your personal data, and you can exercise these rights by contacting us at

By email: [email protected]

By post: Splitsville Entertainment
#9-505 Iroquois Shore Rd, Oakville, ON
L6H 2R3 Canada

By phone: (905) 845-4670

UK

In the UK, Data Protection Legislation means the Data Protection Act 2018 (‘DPA 2018’), United Kingdom General Data Protection Regulation (‘UK GDPR’), the Privacy and Electronic Communications (EC Directive) Regulations 2003 (‘PECR’) and any legislation implemented in connection with the aforementioned legislation. Where data is processed by a controller or processor established in the European Union or comprises the data of people in the European Union, it also includes the General Data Protection Regulation (Regulation (EU) 2016/679) (‘EU GDPR’). This includes any replacement legislation coming into effect from time to time.

Depending on your location, additional legislation might also apply. Unless otherwise stated, Hollywood Bowl will process your Personal Data in accordance with Data Protection Legislation as defined above. For more information on local data protection legislation which may apply in your jurisdiction, please see the Local Data Protection Legislation section below.

If you are successful in your application, you will be provided with a separate privacy notice relating to your employment with us.

Data Controller

Hollywood Bowl Group is the controller for the personal information we process as identified in this privacy notice.

We are registered with the United Kingdom’s Information Commissioner’s Office (ICO) with registration number ZA848152 . For more information on regulators which may apply in your jurisdiction, please see the Local Data Protection Legislation section below.

We have appointed a Data Protection Officer (DPO) to help us monitor internal compliance, inform and advise on data protection obligations, and act as a point of contact for data subjects and the relevant supervisory authority. For further details on how you can contact our DPO please see the contact us section below.

The information we collect and when

We only collect personal information that we know we will genuinely use and in accordance with the Data Protection Legislation. In connection with your application for work with us, we will collect, store, and use the following categories of personal information about you:

· The information you have provided to us in your resume.

· Information that you must provide us as part of our application form, including first name, last name, email address, phone number and postal address.

· Information that is optional for you to provide as part of our application form, including the date you are available, your desired pay and a link to your website/blog/portfolio/LinkedIn.

· Any information you provide to us during an interview.

· The results of any tests or assessments as part of our interview process

· Information generated from background and/or security checks, where necessary, which could include information about criminal convictions and offences.

· Cookies and IP addresses if you have applied via our wesbite. For more information please see our Cookie Policy on our website.

· CCTV/BodyCam images if you visit one of our sites.

We may also collect, store and use the following types of more sensitive personal information:

· Information about your race or ethnicity, religious beliefs, sexual orientation.

· Information about your health, including any medical condition, health and sickness records.

Please see Special Category Data below for details on why this data is collected.

How we collect and use your information

In most instances we collect personal information directly from you, the candidate, for example through our online application form. In other instances, we may collect personal information from:

· Recruitment agencies

· Background and pre-employment check providers

· Credit reference agencies

· Your named referees

· Publicly available sources (such as LinkedIn)

We will use the personal information we collect about you to:

· Assess your skills, qualifications, and suitability for the role

· Carry out background and reference checks, where applicable

· Communicate with you about the recruitment process

· Keep records related to our hiring processes.

· Comply with legal or regulatory requirements.

We only process your data when we have a lawful basis to do so:

· It is in our legitimate interests to decide whether to appoint you as it would be beneficial to our business to appoint someone in the position you have applied for.

· We also need to process your personal information to decide whether to enter into a contract of employment with you.

· We may ask for your consent to retain your personal information on file, on the basis that a further opportunity may arise in future and we may wish to consider you for that.

If you fail to provide information when requested, which is necessary for us to consider your application, we will not be able to process your application successfully. For example, if we require a credit check or references for this role and you fail to provide us with relevant details, we will not be able to take your application further.

How we use particularly sensitive personal information

Special Category Data

We may use information about your disability status to consider whether we need to provide appropriate adjustments during the recruitment process, for example whether adjustments need to be made during a test or interview.

We may use information about your race or national or ethnic origin, religious, philosophical or moral beliefs, or your sexual life or sexual orientation, to ensure meaningful equal opportunity monitoring and reporting in accordance with any governing legislation or such that a regulatory body requires us to do so.

Information about criminal convictions

Depending on the jurisdiction in which you operate and on your specific role, we may collect information about your criminal convictions history if we offer you a position with us and you accept (conditional on checks and any other conditions, such as references, being satisfactory). We do this to satisfy ourselves that there is nothing in your criminal convictions history which makes you unsuitable for the role and as part of our security policy. Our roles require a high degree of trust and integrity and it is therefore best practice to undertake such checks and a pre-requisite in some instances.

We may only use information relating to criminal convictions where the law allows us to do so. This will usually be where such processing is necessary to carry out our obligations and provided we do so in line with our Data Protection Policy.

Automated decision making

You will not be subject to decisions that will have a significant impact on you based solely on automated decision-making.

Who we might share your information with

We will only share your personal information with the following third parties for the purposes of processing your application: our internal recruitment team, recruitment agencies and HR (our HR management and recruitment system) and parties involved with pre-employment checks, VISA applications and so on. All our third-party service providers and other entities in the group are required to take appropriate security measures to protect your personal information in line with our policies. We do not allow our third-party service providers to use your personal data for their own purposes. We only permit them to process your personal data for specified purposes and in accordance with our instructions.

International transfers of information

Your Personal Data is processed at the Company’s operating offices and in any other places where the parties involved in the processing are located. It means that this information may be transferred to Devices located outside of Your state, province, country or other governmental jurisdiction where the data protection laws may differ than those from Your jurisdiction. Where this occurs, Hollywood Bowl Group will ensure that:

· the security and confidentiality of your Personal Data is secure at all times;

· any Data Controller receiving your Personal Data has entered into an agreement with HWBG which contains standard data protection clauses as required by UK and/or EU GDPR or there is an alternative appropriate safeguard in place governing the transfer; and,

· any Data Processor receiving your Personal Data has entered into an agreement with HWBG which contains the required Data Processor clauses as well as standard data protection clauses as required by UK and/or EU GDPR or there is an alternative appropriate safeguard in place governing the transfer.

Where you are based in the UK or EU and we were required to transfer your Personal Data out of the UK or EU to countries not deemed by the ICO or European Commission (as relevant) to provide an adequate level of Personal Data protection, the transfer will be based on safeguards that allow us to conduct the transfer in accordance with applicable Data Protection, such as the specific contracts containing standard data protection clauses approved by the ICO or European Commission (as relevant) providing adequate protection of Personal Data.

Your rights over your information

The right to be informed about our collection and use of personal data

You have the right to be informed about the collection and use of your personal data. We ensure we do this through this privacy notice. This is regularly reviewed and updated to ensure it is accurate and reflects our data processing activities.

The right to access your personal information

You have the right to access the personal information that we hold about you in many circumstances, by making a request. This is sometimes termed a ‘Data Subject Access Request’. If we agree that we are obliged to provide personal information to you (or someone else on your behalf), we will provide it to you or them free of charge and aim to do so within one month from when your identity has been confirmed.

We would ask for proof of identity and sufficient information about your interactions with us that we can locate your personal information.